Tuesday, November 15, 2022
HomeAccountingHubdoc can now detect credit score notes robotically

Hubdoc can now detect credit score notes robotically


Hubdoc is one among our most superior instruments to seize payments and receipts, get the information into Xero and simply reconcile the transaction. We’re at all times on the lookout for methods to automate this course of, that will help you develop into extra environment friendly in your online business or follow.

Just lately, we introduced a brand new function that robotically matches the contact in Hubdoc with the contact in Xero or QuickBooks On-line, so that you don’t have to fill within the particulars. Immediately, we’re excited to share that Hubdoc will now use machine studying to establish when a doc could also be a credit score word and flag it to you for evaluation.

This function can be rolled out step by step over the approaching weeks, so that you’ll begin to discover credit score notes being detected robotically when it’s reside in your Hubdoc organisation.

Figuring out credit score notes in Hubdoc

In Xero, you must designate a spend transaction as both a purchase order, spend cash or credit score word (a invoice, expense or provider credit score in QuickBooks On-line). Beforehand, Hubdoc couldn’t robotically differentiate between a credit score word and different kinds of paperwork. Because of this your transaction could have been coded incorrectly should you had ‘autosync’ switched on.

To keep away from this, you’ll have determined to manually examine each doc as an alternative of utilizing autosync, or spend time fixing errors if transactions have been categorised incorrectly.

We’ve been listening to this suggestions and know you’ve been on the lookout for a function in Hubdoc that differentiates credit score notes from payments, that will help you save time and benefit from Hubdoc’s automation capabilities. 

In truth, it’s been one among our most partaking discussions in Xero Central, and probably the most extremely requested options in Xero Product Concepts.

How credit score word detection works

From at the moment, when Hubdoc detects a credit score word for a provider, the doc can be flagged as a credit score word and also you’ll be requested to evaluation the prediction and publish it manually. Right here’s the way it works.

Step 1: Add your credit score word

As soon as your paperwork are uploaded, Hubdoc will robotically extract the information and they’ll seem within the ‘Assessment’ and ‘All’ tabs, prepared so that you can motion.

Step 2: Assessment the credit score word

If Hubdoc believes the doc is a credit score word, the ‘Publish as’ discipline will robotically be switched to credit score word and it’ll seem with a yellow warning message, asking you to evaluation and publish it manually. The save and autosync checkboxes can even be disabled.

Default configurations will nonetheless apply to future paperwork for that provider (credit score notes can be handled because the exception), so you may maintain autosync switched on and never need to manually change configurations for various kinds of paperwork.

Step 3: Publish the credit score word

If the prediction is appropriate, all you must do is evaluation the required fields and choose ‘Publish’ to ship the doc to Xero or QBO. If it’s not a credit score word, you may change the ‘Publish as’ discipline to the proper doc sort after which choose ‘Publish’.

Leveraging the facility of automation

On the coronary heart of our method to machine studying is a need to scale back guide toil and provides treasured time again to our prospects. This new credit score word detection function is an thrilling step ahead in our automation journey, and we hope it provides you confidence within the accuracy of your Hubdoc information.

We hope you get pleasure from this new function and our different latest enhancements in Hubdoc. Don’t overlook, we’re at all times listening to your suggestions on this function and any product concepts you may need, to enhance your expertise over time.

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